Absolutely. The app is designed to support your event theme. Wherever you see the Be here logo in the demo app, your logo can replace it. Colours can also be changed. The screen app icon also carries your own event branding.

Need help with your event branding?

As a design agency, Recreational is highly experienced in brand creative. Beyond the app, we have a full suite of creative services available.

Yes, there are key components that, as an ‘admin user’, you can access for editing directly in the app itself. For example, update event programme or flight details. You can also create and delete items as an 'admin user’. Larger changes to lists can be made using a .csv file (created in your favourite spreadsheet app).

No, it’s not a booking system. There are already quite a few event management apps, such as EventsAir, that do all the heavy lifting behind the scenes for event managers. Be here is a client-focused app designed expressly to enhance the event experience literally in the hands of your client guests. The Be here app does however display the guest specific flight information, and general accommodation details, which are uploaded to the app database in a spreadsheet. With flights, a simple spreadsheet will update the app in real-time or, as an ‘admin user’ you can make the change directly in the app on-the-fly, e.g. departure time change. Each user only sees the flights that match their travel group, e.g. WLG for groups departing Wellington. A user might belong to two travel groups, so departing from WLG for AKL and joining a larger group going to SYD.

Anytime you decide to put it in their hands. Typically you would introduce the app at the time of registration, but it could be done earlier too, with select content updated or switched on as it becomes available, for example flight details or guest activities. Following the event you may not want to switch off the app just yet, as there may be opportunities to follow up with a guest survey, or post-event tours and activities.

No. Many clients prefer to keep their events private, and would rather not ‘advertise’ it through one of the public app stores. Be here can be downloaded using either a QR code or a simple link. However, if there is a requirement for the app to be downloaded from a public app store, we can assist with that.

The sign-in is simple, with two options. Have your guests sign up themselves, or send them login details ready to go. The latter may be more in line with your registration process/timing. In that case there would be no sign up option, only a secure sign-in screen. If anyone forgets their password, they can reset it from the app; an email will be sent prompting the user to create a new password.

Some features, such as flights, event programme, and activities can be updated by you through the Be here app itself if you are a designated ‘admin’. We can also make changes for you directly in the Be here app database.

That’s up to you. Some clients may have a policy requiring all personal and company data be deleted from the database. We can also export all the data as a .csv file for the client if they require a copy. Once the data is deleted it cannot be recovered. Deleting the data does not delete the app. Event organisers may wish to analyse the data post event, for example review the survey results.

Our app is built with Adalo on top of a React Native framework, with backend servers hosted on AWS and Heroku, while images are delivered via ImgIX CDN. The database uses PostgreSQL.

Yes, as the Data Controller, the app is compliant with the regulations and requirements of European General Data Protection Regulation (“GDPR”). Our obligations as the Data Controllers include:

Asking for app users’ consent to process their data before they use the app. We can do this at registration sign up with a checkbox.

Fulfilling app users’ request to share, delete, export, or change the data we hold about them. We can also, on request, provide their own personal data we control to the user under the GDPR rules.

Ensuring that our Data Processor (Adalo) is compliant with GDPR.

Be here was designed and made by us, the team at Recreational.

We’ve been working with corporate incentive event organisers for almost 20 years as a design and communications agency, creating RFP responses, pitch decks, event collateral, and event websites.

Every year we provide bespoke and creative support to event organisers, working discreetly in the background.

Being in our position, we get to see what works and what doesn’t when it comes to marketing and communicating events.

The guest-facing mobile apps we observed being used seriously detracted from the event experience, reflecting unfairly on organisers and their events. With wide industry criticism, the only solution was to design one that the industry really could use. Pooling all our industry knowledge, we designed a beautiful mobile app in response to what clients had been asking for.

Be here. Designed and built for you by Recreational.